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GDPR

Hunslet Carr Primary School

How do we keep your data safe?

General Data Protection Regulation

 

The General Data Protection Regulation (GDPR) came into effect on 25th May 2018. It is heavily based on the Data Protection Act 1998 but as a school, we have had to refine our approach to Data Protection, as it brings many improvements to the rights of individuals in regards to their personal data. At its heart, the GDPR changes the importance of Data Protection and emphasises accountability - thinking about how we use data in everything we do, and making sure our Data Protection is one of the most important things in our school.

 

There are 6 key principles to the GDPR that the school is accountable for:

  • There must be a lawful reason for collecting personal data and it must be done in a fair and transparent way.
  • Data must only be used for the reason it is initially obtained.
  • No more data than is necessary should be collected.
  • Data has to be accurate and there must be mechanisms in place to keep it up to date.
  • Data should not be retained for longer than is necessary.
  • The protection of personal data must be upheld.

At Hunslet Carr Primary School we have looked at what data we need consent for under the GDPR, so that the data we collect is appropriate.

 

What information do we hold and who do we share your information with?

To comply with the Department for Education (DfE) and Census obligations, we request a range of personal information on admission forms. When changes to any of this data occurs and we are informed, this is updated as soon as possible within our Management Information System: SIMS. This allows us to monitor your child’s attendance, ensures that we can contact you in an emergency and keep your child safe.

 

We share your child’s information from SIMS with a limited number of agencies

  • Trackit lights - record and monitor behaviour patterns using your child’s name and class.
  • CPOMS – record and monitor child protection concerns.

 

We share other information with key agencies such as;

  • The dietary requirements of specific children with our school kitchen staff and kitchens of educational visit kitchens.
  • Health information with educational visit providers.
  • Early Years, KS1 and KS2 assessment results with Ian Stokes, an Educational Consultant, who aids the school in improving end of key stage results.

For other types of data that we collect, we seek consent though a consent form.

 

Why do we share your information?

Before sharing your child’s information, we consider very carefully if this is essential. We share your child’s information primarily to keep them safe, and if a problem arises, we are able to help you and your child efficiently.

On twitter and the website, we share your child’s photograph or updates about their learning, in order to involve you as parents/carers as much as possible in school life and to celebrate the achievements of your child.

How can you access the data we hold about your child?

If you wish to view the data we hold about your child, you will need to submit a data access request. This requires you to put your request in writing, complete the relevant request form, and send this to our external data protection officer who will respond within 7 days. You will be able to find their details at the bottom of the consent form and on our school website.

What happens if I do not want the school to share data about my child?

Consent is only accepted if it is freely given and parents/carers are entitled to withdraw consent at any time. You can do this by putting your request in writing to Dee Jackson who works in the school office.

Of course, if you withdraw consent at any time, we endeavour to ensure that there will be no detriment to the learning and safety of your child. As a parent or carer, you also have the right to erasure. This means that you have a right to request that all the data we hold, and the agencies we share it with, is deleted. You would need to put this in writing to the schools Data Protection Officer